Corporate Preferences

Corporate General Information and Preferences help to shape the system in which your organization will be performing business.  The information entered will describe your organization to potential Suppliers and Distributors as well as provide important contact information.  Corporate level users have the ability to add information about the organization to the system. 

To manage your Corporate Preferences, select File > Corporate Settings > General Information.

Required information will be denoted with an asterisk (*).  Information entered on this screen will be available to your organization and any Supplier or Distributor on the system.  Once all material has been entered, you can view your Account Profile by navigating to the Dashboard.

• Company Name & Description - Name of organization and brief informative description to be displayed on welcome screen

• Corporate Address - Complete address for corporate office

• Mailing Address - Address for all business correspondence

• Billing Address - Address for billing correspondence

• Additional Information - Information relevant to the organization to be displayed on welcome screen

• Administrative Contact - Information for contact person able to answer administrative questions

• Technical Contact - Information for contact person able to answer technical questions

Corporate Preferences are divided into four main categories: General, Security, Manager, and Notification settings.  Each setting, when activated, performs a specific function within your account.  To access Preferences select File > Corporate Settings > Preferences. 

General Preferences

• PO Number Appendage - Prefix for the Buyer PO Number (Ex: ABC-11111)

• Days Allowed for Returns - Number of days allowed from the time a shipment was received to when a user can return items from that shipment.

• Days Items Expire Off Count Sheets -

• Approval Person - Default user that will be required to approve purchase orders that require authorization.

• Vendor Invoice Updates Pricing - When set to “Yes”, setting allows a supplier’s electronic invoice file to update the agreement price on the system.  This process largely removes human involvement in regard to price updates.

• Pass Thru Vendor Invoice - When set to “Yes” enables the system to auto-generate invoice files and send to the buyer’s corporate office.

• Item Request Optional Fields Visibility -

• Rebate Totals Visible -

• Show Trending Items on Catalog -

• Show Rebates on Catalog -

• Show Approved Product Data1 on Catalog -

• Show Approved Product Data2 on Catalog -

• Approved Product Data1 Contents - Custom field for your organization used to track information on a product.

• Approved Product Data2 Contents - Additional custom field used to track information on a product.

• Custom Menu Options - Custom menu options allow for an account to create a customized menu option hyperlink.  The functionality will typically need to be coordinated with ReactorNet Account Services.

• Service Request Terms and Conditions - Terms and conditions listed are visible to the supplier when they accept a service request.  All suppliers will have to signify that the terms and conditions are understood before accepting the service request.

• Require W9 for Service Requests - When set to “Yes”, supplier must upload a copy of the W9 before providing service.

• Require Liability Insurance for Service Requests - When set to “Yes”, supplier must upload a copy of the Liability Insurance before providing service.

• Next Check Number -

Notification Preferences

• Send Receiving Reminder -

• Allow Product Catalog Access -

• Allow Viewing of Unapproved Products -

• Managers View Pricing Default -

• Allow Order Guide Access -

• Allow Custom Order Guides -

• Allow Requisition Form Usage

  • Require General Ledger Coding

  • Allow External Suppliers

  • Allow External Products/Services -

  • Notify Account Dept. of New Vendors -

  • Account Dept. E-Mail Address -

  • Petty Cash Supplier -

• Allow Service Request Access -

• Allow Receiving Modifications -

• Allow Manager to Edit Location -

• Send Real Time Requisition Notification to Approver -

• Default Receiving Quantity to Blank -

• Allow Budget Period Selection

• Require Name to be Entered on the Receiving Screen -

Manager Preferences

• Default GL Account for Tax -

• Default GL Account for Freight -

• Default GL Account for Handling -

Security Preferences

• Time Out Minutes - Number of minutes allowed with no activity before the systems times out and the user is required to log on again.

• Default Password - Password provided by the system to a new user.

• Password Expires in X Days - Number of days allowed without using the system before a user will be required to change their password.

• IP Access Restriction - Ability to control the location from which a user can login by listing available IP addresses.

• Require Name to be Entered on the Receiving Screen - When set to ‘Yes’, displays a section on the Receiving screen that requires users to enter their name when receiving an order in the system.