Split Invoice Coding Amongst Multiple Periods- Invoice Entry

• View > Accounting > Invoice Entry

• Enter the invoice detail following the normal invoice entry process for a single, standalone invoice.

  • For additional help on entering invoice data via Invoice Entry, see:  https://help.reactornet.com/docs/Working-version/invoice-entry

• Scroll to the GL Summary portion of the Invoice Entry screen

• If all applicable settings are in place, a hyperlink will appear next to each GL in the GL Summary called Split

• Click Split next to the GL needing to be split amongst multiple properties

• Click Select Split Locations to select the properties you wish to split the invoice amongst

  

• Select the properties which need to be allocated against the current invoice by clicking the checkbox next to each property > Save

• The system will automatically evenly split the invoice amongst the properties selected.

• To further split amongst multiple periods for each split property, click the Calculator icon next to each location #

  • To assign equal amounts to all periods, enter a value in the Amount field at the top of the screen > click Apply

  • Otherwise, assign applicable dollar amounts in the Amount field for each specific period utilizing the split > click Save

  • Repeat for additional properties as needed

• Click Submit to finalize the invoice entry

Invoice Entry -  Import – Multiple Periods, Multiple Properties

• View > Accounting > Invoice Entry

• Enter the invoice detail following the normal invoice entry process for a single, standalone invoice.

• Scroll to the GL Summary portion of the Invoice Entry screen

• If all applicable settings are in place, a hyperlink will appear next to each GL in the GL Summary called Split

• Click Split next to the GL needing to be split amongst multiple properties

• Click the Excel icon next to Import Split Locations to download the import template

• Fill out the template

  • To split an invoice over multiple periods, fill out the Location Number column, enter the total split per property in the Amount column then enter the appropriate split allocations per period in the Period columns.

• Save the template

• Click Import Split Locations

• Browse for and select the Split Coding template previously filled out and saved

• The data from the template will populate on the screen for review

• Click Save

• Click Submit to finalize the invoice entry